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Records Management Officer


Location:  Southampton Science Park, Chilworth
Salary:   £34,980 to £42,978
Full Time Permanent
Closing Date:  Sunday 04 August 2024
Interview Date:   To be confirmed
Reference:  2793024VB

Are you experienced in working within Records Management? Do you want to contribute to an organisation that makes a real difference? Then look no further…

We are recruiting a Records Management Officer to join us. This is a brand new role to the team, reflecting our continued investment to ensure we continue to meet the needs of the National Institute for Health and Care Research (NIHR), patients and the public now and in the future.

Who are we?

The NIHR funds, enables and delivers world-leading health and social care research that improves people's health and wellbeing and promotes economic growth. We are also a major funder of applied health research in low and middle income countries.

What is the role?

Working closely with our Information Governance Manager, you will provide proactive Records Management support, offering specialist technical advice and ensuring that relevant strategies and policies are fit for purpose, effective and compliant with legislation. Some of the key responsibilities include: 

  • Oversee the lifecycle management of records, from creation to destruction
  • Leading the review and updating of our Records Management policy framework
  • Leading together with the Project Manager an internal Migration Project ensuring retentions are appropriately applied and Records Management considerations are thought of from the start
  • Maintaining and updating Information Asset Registers and Records Retention Schedules
  • Giving an initial response and ad hoc advice in relation to Records Management 
  • Working together with the Information Governance and Compliance Officer on ensuring relevant legislations and policies are adhered to 

Who are we looking for?

We're looking for a self-motivated individual with knowledge and experience of Records Management legal and statutory requirements as well as best practice approaches including Data Protection Act 2018 /UK General Data Protection Regulation, the Freedom of Information Act 2000 and Environmental Information Regulations 2004, Limitation Act 1980,  BS ISO 15489-1:2016 and BS 100025:2021. Some of the key skills we are looking for include:

  • Excellent communication skills - with the ability to translate complex and technical information to a range of stakeholders
  • Able to work proactively, including using own initiative to problem solve
  • Works well under pressure and capable of working to deadlines
  • Able to build and maintain strong, productive relationships with a variety of stakeholders
  • Comfortable interpreting legislation, codes of practice and statutory guidance

Why join us?

Our staff are our greatest asset, and we take the care of our staff seriously. Some of the perks of working with us, include: 

  • Hybrid Working- We’re pleased to offer a hybrid-working arrangement as we know the many benefits this can bring to our staff and us as an organisation. We strive for cohesive and collaborative teams, so our expectation is you spend around 20% of your time in the office.

Workplace Wellbeing- For the fifth year in a row, we are pleased to say we have been awarded Gold, in Mind’s Workplace Wellbeing  Awards!To learn more about all the benefits of working with us, please visit our website here, and check out what our staff say in the video below!

The role is offered at 35 hours per week, but we will consider part time hours to 28 hours. Please contact us before applying to discuss your specific needs.

If you would like to find out further information about the role please contact, Elisa on 

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Further details:

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or quoting the job number.

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