View All Vacancies

Administrative Assistant

SAA - Engineering & Physical Sciences

Location:  Highfield Campus
Salary:   £17,408 to £19,730
Full Time Permanent
Closing Date:  Wednesday 02 January 2019
Interview Date:   Thursday 31 January 2019
Reference:  1074818GX

Admin & Assessment Team

The Faculty of Engineering & Physical Sciences, (School of Engineering) seeks an Administrative Assistant to work in the friendly and professional Administration and Assessment team.

This post presents an exciting opportunity for a highly motivated administrator to join this team who provide support for the Undergraduate and PGT (Postgraduate Taught) business processes of the student life-cycle from enrolment to graduation. The post-holder should have good customer service skills as their primary role involves manning a busy Faculty Student Office reception. Duties are varied but throughout the student life cycle you will provide support for: enrolment and induction; assessment; progression and graduation.  You will work closely with the Team Leader, Senior Administrative Officers, Administrative Officers, Academic staff and other colleagues across the University to ensure effective and professional support for all aspects of the Faculty’s student administration and assessment activities.

The Faculty’s students and staff come from a range of backgrounds both within the UK and internationally and together create a multicultural and diverse community. Excellent communication, organisational and inter-personal skills are required and you must be able to demonstrate that you can work accurately and within relevant policies and procedures. You will be an excellent team player with a proven ability to work proactively. You will be friendly, well organised and adaptable, taking a proactive approach in reviewing processes and practices. Successful applicants will be team players who are culturally sensitive, able to work effectively in a busy environment and show a student and applicant-centred commitment to the professional and positive delivery of education. 

Direct experience of the role described in the job description is not a prerequisite. This role offers excellent potential for career development within the organisation for the right individual and the opportunity to experience a wide range of higher education administration.

You will possess relevant academic qualifications or have some work experience. You will also have good IT skills, the ability to plan and organise your own workload, use your initiative, work well under pressure, and communicate effectively and professionally with a range of stakeholders across the organisation.  

Normal working days will be Monday to Friday.

Please use the Additional Information page of the application form to provide a supporting statement on your suitability for the post. Applicants who have not provided this information will not be considered.

For an informal discussion about any of these posts, please contact

Sheree Drury, Senior Admin Officer, Administration & Assessment, email:, Ext 22288.

Application procedure:

You should submit your completed online application form at The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Charlene Tyson (Recruitment Team) on +44 (0) 23 8059 6803. Please quote reference 1074818GX on all correspondence.

Please note: The University Recruitment department will be closed from close of business on Thursday 20th December 2018 to Wednesday 2nd January 2019, so we will not be able to assist you with any application queries during this time.

The closing date for this job opportunity has now passed, and applications are no longer being accepted for this position

Further details:

We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.

Login to your account


Forgotten your password?

Register for an account

Mindful Employer Disability Confident Leader HR Excellence In Research Stonewall Diversity Champion Athena Swan Silver Award - University of Southampton Committed to being an Inclusive Employer