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Hires Coordinator and Office Administrator

Arts UoS

Location:  Studio 144
Salary:   £25,217 per annum
Full Time Permanent
Closing Date:  Tuesday 03 December 2019
Interview Date:   Tuesday 17 December 2019
Reference:  1196019KX

John Hansard Gallery – a leading public gallery of contemporary art that is part of the University of Southampton and an Arts Council England National Portfolio Organisation – is seeking to appoint an experienced Hires Coordinator and Office Administrator to contribute to the strategic development of the Gallery’s operations and income generation activity. The successful applicant will work with the Gallery’s Head of Operations and Development Manager to develop and implement an outstanding hires and events offer that will generate income and support strategic and day-to-day stakeholder relationships. They will deliver superb customer service through the effective and efficient communications, planning, coordination and delivery of events and hires, including recording and analysing data, cost analysis and budget reporting. In addition, they will also provide comprehensive administrative support, ensuring the effective and efficient day to day running of the organisation. Under the guidance of Head of Operations, the successful applicant will review administrative and operational procedures and processes, evaluating effectiveness and implementing and overseeing agreed changes.

Previous experience of working in a gallery or similar venue in a comparable role is essential, along with a good knowledge of hires coordination, event delivery and office administration. The successful applicant will be committed to diversity, equality, and inclusiveness, and making contemporary art accessible to all. A positive attitude and the ability to work effectively under pressure is a must, in order to manage competing demands and challenging situations in a calm and professional manner.

John Hansard Gallery plays a dynamic role in the cultural life of Southampton and the region, through its locally engaged and internationally acclaimed programme. Established in 1979, the Gallery has entered a new chapter in its history by recently relocating and relaunching in a newly purpose-built city centre gallery, part of Southampton’s Cultural Quarter. The relocation has tripled the gallery space available and provides an opportunity for greater impact, both in terms of artists’ production and reaching new and diverse audiences locally, nationally and internationally.

We seek to ensure that our organisation and programme are relevant and accessible to all, with equality, diversity and fairness at the core of what we do. We are committed to ensuring that all employees and job applicants are provided with equality of opportunity in employment. We therefore encourage applications from all sections of the community.

Please note: Interviews will be conducted on the 12th and 13th December 2019.

You should submit your completed online application form at https://jobs.soton.ac.uk. The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Ita Holmes (Recruitment Team) on +44 (0) 23 8059 9002. Please quote reference 1196019KX on all correspondence.

The closing date for this job opportunity has now passed, and applications are no longer being accepted for this position

Further details:

We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.


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