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Events Coordinator

Support Staff

Location:  Highfield Campus
Salary:   £26,396 to £31,412
Full Time Fixed Term
Closing Date:  Sunday 21 August 2022
Interview Date:   To be confirmed
Reference:  1913522PN

Want to tell the world about our world leading technologies that is changing the internet?

Your passion for event planning and communications will be crucial to the success of the role. You will join our collaborative team bringing together the realms of academic research, creativity and knowledge and share this ground-breaking activity with the rest of the world. Imagine creating events that connect medical companies with non-invasive diagnostic technologies, or manufacturing companies with laser research that will reduce carbon emissions. 

The University of Southampton cares about the challenges that humanity is facing, and work to support others on a local and global scale. Based in the Zepler Institute for Photonics and Nanoelectronics (ZIPN) our world-leading research institute with one of the best academic clean rooms in Europe, you will join our dedicated Business Development (BD) team which provides a wide range of support services to facilitate partnership and collaboration with external partners. The team provide support by contracts negotiation, ongoing research programmes, guidance and support around technology commercialisation and export control. In addition, the team plans and delivers communications and marketing strategies and plans to raise awareness and engagement with research. 

The Institute has a significant portfolio of research projects, funded by the Engineering and Physical Sciences Research Council (EPSRC), including major programmes, Airguide Photonics which aims to revolutionise fibre optics for applications such as next-generation internet. and the Future Photonics works with a network of over 40 companies, representing strategic UK sectors including telecommunications, healthcare, defence and aerospace, to support the rapid commercialisation of innovative photonics manufacturing technologies.

Your primary role will be managing and supporting events; coordinating content production and distribution via social media and email as well as delivery support for video content and an annual report. You will work collaboratively with the wider team and external suppliers, to help deliver events for Airguide Photonics and the Future Photonics Hub programme.

You will bring a passion for events and communications, demonstrating experience from concept through to delivery, and have a proven record of accomplishment for delivering high quality events and communications. It goes without saying that you will have exceptional organisational skills, with an eye for detail, able to prioritise and manage multiple tasks to deadlines.  You will be an excellent communicator, both written and verbal and confident working alongside a variety of colleagues and building relationships. 

You will have a skill level equivalent to achievement of HNC, A-Level, NVQ3 with proven work experience acquired in relevant roles and job-related training. And demonstrate a logical approach to your tasks.

In return we offer:-

  • a contributory pension scheme
  • 20 days holiday rising to 24 after 4 years plus 8 bank holidays and 6 additional holidays (closure days)
  • subsidised health and fitness facilities on-site; cycle to work scheme
  • a range of discounts which include restaurants, retail outlets and entertainment.

Equality, diversity and Inclusion is central to the ethos in the Zepler Institute. We particularly encourage Black, Asian and minority ethnic, LGBT+ and disabled applicants to apply for this position. We value diversity and inclusion at the University and aspire for our staff population to be broadly representative of our community.  We give full consideration to applicants that wish to work flexibly including part-time and due consideration will be given to applicants who have taken a career break. The University has a generous maternity policy (subject to qualifying criteria), onsite childcare facilities along with other benefits such as the cycle to work scheme.

This post is offered on a full time fixed term contract until 31/05/2023 due to funding restrictions, however part-time would be considered.

If you would like to discuss the role in more detail, please contact Michelle Mitchell, ZIPN Research and Relationship PR Officer at m.g.mitchell@soton.ac.uk.

Application Procedure 

You should submit your completed online application form at https://jobs.soton.ac.uk. The application deadline will be midnight on the closing date stated above. If you need any assistance, please contact Sian Gale (HR Recruitment Team) on +44 (0) 23 8059 2750 or email recruitment@soton.ac.uk  Please quote reference 1913522PN on all correspondence. 


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We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.


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