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HR Systems IT Administrator

HR Operations

Location:  1 Guildhall Square
Salary:   £26,396 to £31,412
Full Time Permanent
Closing Date:  Tuesday 23 August 2022
Interview Date:   To be confirmed
Reference:  1924822DD

Do you have skills in IT system administration and data analysis? Do you wish to contribute to an organisation inspiring the next generation of students in a world leading university?

The University of Southampton is committed to excellence in all we do, applying our insights and inventiveness to solve the most complex societal and environmental challenges. As a world-leading, research-intensive university, with a strong and high-quality educational offering, we are renowned for our innovation and enterprise and are within the top 1% of universities worldwide.

We are looking for a HR IT Systems Administrator to join our HR Systems team. This role will assist with the running and development of our HR and Payroll Systems as well as taking a lead on statutory returns.

The role

The HR Systems team provide essential support in running, maintaining and developing our HR and Payroll, eRecruit and Reporting systems. We also provide user support to a wide variety of system users and self-service customers.  As a HR Systems Administrator you will work closely with the team to help deliver system upgrades, development and project work.  

We also undertake statutory returns to the Higher Education Statistics Agency for which this role will take a lead on compiling and submitting the return.

The role is a full time and permanent position.  We understand that you may not have knowledge of the University’s systems, we are looking for your experience and potential to allow us to train and develop you.

The typical starting salary for this role will be £26,396 (spinal point 20 on the University Level 1-6 pay scale), unless you have significant experience in a similar role. Staff increment one spinal point each year, up to the top of the Level.

Your experience and skills

You will have a proven track record of managing large data sets and a technical knowledge of database systems. Experience of problem solving and resolution for technical issues along with an ability to build working relationships with internal and external suppliers. Customer service experience is beneficial as we seek to provide a prompt and efficient service.   

You will have strong skills in handling large data sets and the ability to present data to a required format and standard.  Experience with statutory returns is desirable but training will be given.

As a university we aim to create an inclusive environment that attracts, supports and retains the best students and staff from diverse backgrounds and experiences from across the world. We are proactive in fostering a culture of inclusion, respect and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work.

What we can offer you

Based in the cultural district in the heart of Southampton, close the Guildhall, you will be conveniently located close to the city's amenities, with good travel links.

We offer hybrid working arrangements and flexibility as agreed with your manager.

We offer some fantastic benefits including 34 days leave per year (inclusive of bank holidays and University closure days, increasing to 38 days after 4 years), ability to buy additional holiday, options for flexible working, excellent family leave arrangements (including maternity, paternity, adoption, parental and carers leave), a wide variety of on and off-campus arts and culture facilities and access to a range of staff discounts and offers at local shops, restaurants, and service providers.

For more information and an informal chat email Edward Spencer (  or Russell Smith ( to organise a suitable time.

You should submit your completed online application form at The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Sam (HR Recruitment Team) on +44 (0) 23 8059 2750 or email Please quote reference 1924822DD on all correspondence.

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We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.

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