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Administration Assistant

User Experience & Partnerships

Location:  Hartley Library
Salary:   £22,149 to £25,642 per annum
Full Time Permanent
Closing Date:  Wednesday 05 October 2022
Interview Date:   To be confirmed
Reference:  1973422KX

Are you looking for a varied and rewarding role, where you can show off your organisational, IT, and customer service skills? The Library & Arts Directorate at the University of Southampton is recruiting an Administrative Assistant, and you could be just the person we need.

As part of a small, close-knit team you'll be providing administrative support to the Senior Leadership Team and the University Library as a whole. Tasks will inlude support for meetings (preparing agendas, minute taking, etc.), equipment ordering and managing related financial processes, supporting HR processes, data analysis and report writing.

The University Library is spread across four sites (the main Highfield Campus, Waterfront Campus, Southampton General Hospital, Winchester Campus) and supports all areas of the University's learning and research activities. We provide spaces for students to study, access to millions of items in our collections (most of which are online), and training to staff and students alike.

The Admin Team is based in the Hartley Library at Highfield, but supports the work of all Library staff. Our teams are diverse, but share a common focus on excellent customer service, innovation, and collegiality. We’re also committed to promoting equality and diversity, and embedding inclusive and anti-discriminatory practice in all we do.

A full job description, including key accountabilities and person specification, plus the application form is available from the University of Southampton’s advertisement for this post. If you would like to discuss this opportunity in more detail then please contact Ric Paul ( / 023 8059 1772).

Application Procedure 

You should submit your completed online application form at The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Michelle Jose (HR Recruitment Team) on +44 (0) 23 8059 2750 or email  Please quote reference 1973422KX on all correspondence.

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We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.

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