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Project/Programme Administrator & Portfolio Office Administrator

Change Portfolio Office

Location:  Halls - Highfield
Salary:   £26,396 to £31,411 per annum pro rata
Part Time Permanent & Fixed Term (31/12/2023)
Closing Date:  Wednesday 05 October 2022
Interview Date:   To be confirmed
Reference:  1982922JT

This is an exciting opportunity to join the University of Southampton as we implement our new strategy. The University Change Portfolio Office is responsible for the University’s portfolio of strategic projects and programmes. We are looking for two skilled people to support and enhance this work, and we would love you to help us achieve the remarkable and build an inclusive world. 

About the Roles 

Please specify in the Additional Information section of your application which role you are applying for. You may apply for both roles if desired. 

Portfolio Office Administrator (permanent)

21 hours a week 

This role provides comprehensive administrative support to the Change Portfolio Office in delivering strategic change.  The Portfolio Office Administrator will organise events, coordinate diaries and manage strategic SharePoint content in partnership with other team members, supporting the overall maintenance of the strategic portfolio through data and document management. Additionally, the role provides secretarial and administrative support to project managers such as arranging and servicing meetings and drafting and managing documentation.  

Project/Programme Administrator (Fixed term 31/12/2023)

17.5 hours a week

This role makes a key contribution to the successful delivery of the Student Experience Programme, a strategic programme that seeks to transform our approach to the delivery of services for students. This will contribute directly to the University’s strategy and its aims to improve the student experience.  

This role will assist the project team with administrative support including the monitoring of plans, status reporting, carrying out of background research, producing documents to help ensure key deadlines are met, and the coordination of meetings. 

What you’ll do

  • Provide excellent and effective support as part of the Change Portfolio Office team. 
  • Actively contribute to team activities, identify and delivering opportunities to improve how things are done. 
  • Work with people from across the University to help achieve the University strategy.

What you’ll bring 

  • Excellent communication skills and the ability to plan and manage your own workload. 
  • Ability to work within a sensitive and highly collaborative environment. 
  • Experience of managing data and information across multiple systems. 

You will be a proactive problem solver who can manage multiple priorities to ensure that work is delivered on time to a high standard. You will be an engaged team member, but also able to work independently. You will be professional, clear thinking and act as a role model within the Change Portfolio Office. 

We welcome applications from people of all backgrounds and circumstances for these roles. The working pattern will be agreed with the successful candidates, but should be spread over at least three working days. If you would like to discuss the roles in more detail, please contact Ben Johnston

About the University 

The University of Southampton is a research-driven institution, home to some of the world’s leading minds, expanding our knowledge and passing it on to future generations. We aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work.   

The University of Southampton promotes a healthy work life balance with a generous holiday allowance, flexible defined contribution pension, flexible working, generous parental leave, and childcare provision. For more information on our benefits, please visit our human resources pages.

Application Procedure

You should submit your completed online application form at The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Sian Gale (Recruitment Team) on +44 (0) 23 8059 2750, or email Please quote reference 1982922JT on all correspondence.

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Further details:

We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.

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