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Administrator

Faculty Central (FSS)

Location:  Highfield Campus
Salary:   £22,149 to £25,642
Full Time Permanent/ Part time Permanent
Closing Date:  Sunday 27 November 2022
Reference:  2029522PD

Posts are available from 0.6 - 1.0 FTE to support flexibility in work.

The Faculty of Social Sciences have several administrative positions available and welcomes applications from suitably qualified and experienced individuals to join its Faculty Operating Service based at Highfield Campus. As a member of our team, you will make an important and rewarding contribution to our exciting, varied, and engaging activity across our university, working with colleagues and students from diverse and interesting backgrounds.

The Faculty Operating Service (FOS) works with Faculty, Deanery and School Senior Leadership Teams to support those areas of work which provide essential services to our core business of education, research, and enterprise. We underpin the achievement of the strategic objectives of the University. Our students and staff come from a wide range of backgrounds, within the UK and internationally, creating a multicultural and diverse community.  You will join a supportive and friendly FOS team.  To be successful you will be a motivated, enthusiastic, and proactive team player who is culturally sensitive and is able to work effectively in a flexible and responsive environment. You will be able to build strong relationships and partnerships with internal and external organisations and groups and be able to liaise confidently with your stakeholders.

Posts Available 

The posts available will be based in either our School or Events and Enterprise administrative teams.  

As a member of a busy and engaged School administrative team, you will provide professional, operational assistance and administrative support to our academic community, performing a range of responsibilities which might include working on projects and activities, diary management, travel arrangements, minute taking, financial administration, supporting recruitment activities, website updates, and organising group meetings, facilities, and resources. Other activities may include maintaining School newsletters, updating web pages, maintaining digital signage and social media. 

As a member of our growing and dynamic Enterprise and Events team you will work across our 5 Schools on a range of activities including organising small- and large-scale events and administering enterprise projects and enterprise activity including working with external stakeholders and business. You may be involved in Faculty level activity such as graduation and University level events like the International Summer School and India Centre. You will also have the opportunity for involvement in social media and website support.

About You

Your career so far might include some administrative work experience which allows you to use your own initiative, as well as manage your own time effectively with minimal supervision, or be looking for an opportunity to take a useful and relevant step in your career post-study. You will be adaptable, flexible, proactive and a strong team player. You will have strong interpersonal skills and a positive and enthusiastic approach. Excellent organisational skills with the ability to prioritise and meet deadlines are also essential requirements.  You will have strong IT skills, particularly in the use of Microsoft Office and similar software.  

This role may suit either a motivated professional with relevant work experience looking for career development or an individual with some experience looking for an opportunity to explore career opportunities within a higher education or public sector environment.

What we can offer you

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. We welcome applications from candidates who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority Ethnic communities, people who identify as LGBTQ+; and people with disabilities.

As well as additional benefits that will make your life easier, such as a generous holiday allowance and an additional 6 University closure days. We will support your long-term future too, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption and parental.

Successful candidates will be able to work flexibly and with a hybrid option combining working remotely and spending at least 60% of contracted hours working on campus. Flexibility will be required should the business need require a greater on-site presence.

Please do apply as soon as you are able, as due to the multiple positions available, we will be reviewing applications regularly throughout the advertising period.  We may close the advert before the closing date if we have a suitable number of candidates to consider.

For an informal discussion about these opportunities, please contact:  Nic Roberts, N.Roberts@soton.ac.uk or Clare Old, C.L.Old@soton.ac.uk

Application Procedure

You should submit your completed online application form at https://jobs.soton.ac.uk. The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Sam Stubbs (HR Recruitment Team) on +44 (0) 23 8059 2750 or email recruitment@soton.ac.uk  Please quote reference 2029522PD on all correspondence.

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Further details:

We believe equality, diversity and inclusion are fundamental to making the University of Southampton a welcoming, vibrant and successful organisation. Having a diverse workforce, inclusive of people of all ages and beliefs, from different racial, educational and social backgrounds opens up a wealth of possibilities, makes us more creative and accelerates our impact on society. We welcome applicants that value the diversity of our community and are willing to play their part in supporting the mission of inclusivity. 

Please note that applications from agencies will not be accepted unless indicated in the job advert.


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