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Faculty Operating Service

Location:  Highfield Campus
Salary:   £25,742 to £28,759 Per annum
Full Time Permanent
Closing Date:  Tuesday 16 July 2024
Interview Date:   Monday 05 August 2024
Reference:  2790924PD

An exciting opportunity to broaden your horizons and learn skills in a successful environment. 


Are you looking for a varied and rewarding role within a supportive environment where you can demonstrate your outstanding people and organisational skills.

We have an exciting opportunity for an administrator in the Southampton Business School, and you could be just the person we need for this great opportunity.

About us

The Faculty Operating Service (FOS) works with Faculty, Deanery and School Senior Leadership Teams to support education, research, and enterprise activities. Our students and staff come from a wide range of backgrounds, within the UK and internationally, creating a multicultural and diverse community.  You will join a supportive and friendly FOS team who are motivated, enthusiastic, and proactive team players who operate as ‘one-team’ to provide a flexible and responsive service to our academic community. 

About the role

As a member of a busy and engaged school administrative team, you will provide professional operational assistance and administrative support to our academic community. Responsibilities include diary management, travel arrangements, minute taking, financial administration, supporting recruitment, and organising group meetings, facilities, and resources. Other activities may include maintaining school newsletters, updating web pages, maintaining digital signage and social media. The role will also provide administrative support to the prestigious MBA programme.

This role is hybrid.  Successful candidates will be able to work flexibly and remotely and will be expected to spend at least 60% of their contracted hours working on campus. Flexibility will be required should the business need require a greater on-site presence.

About you

You are a motivated professional whose career so far might include some administrative work experience which allows you to use your own initiative, as well as manage your own time effectively with minimal supervision, or be looking for an opportunity to take the first step in your career post-study. You will be adaptable, flexible, proactive and a strong team player who is culturally sensitive. You will have strong interpersonal skills and a positive and enthusiastic approach. You will be able to build strong relationships with internal and external organisations and groups and be able to liaise confidently with your stakeholders. You will have excellent organisational skills with the ability to prioritise and meet deadlines.  You will have strong IT skills, particularly in the use of Microsoft Office and similar software.  

What we can offer you

As a university we aim to create an environment where everyone can thrive and are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We believe that we can only truly meet our objectives if we are reflective of society, so we are passionate about creating a working environment in which you are free to bring your whole self to work. We welcome applications from candidates who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority Ethnic communities, people who identify as LGBTQ+; and people with disabilities.

As well as additional benefits that will make your life easier, such as a generous holiday allowance and additional university closure days. We will support your long-term future too, with pension scheme membership, subsidised health and fitness facilities and a range of discounts. Our excellent family leave arrangements include maternity, paternity, adoption and parental.


For further information about the position, email Clare Old (

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Further details:

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visas, see

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or quoting the job number.

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